How to Backup Office 365 Mailboxes with Simple Way?

How to Backup Office 365 Mailboxes with Simple Way?

June 15, 2024

Do you use Microsoft Office 365 as your productivity suite and save all your emails on the cloud? Do you want to know how to back up your Office 365 mailbox locally and why it's so important? If that's the case, you've come to the right place, since this article will address your concerns.

End-users and administrators of Office 365 do not back up their mailbox data in the majority of cases. Users believe that their data is secure in Office 365. Backing up Office 365 emails and other objects, on the other hand, is a good idea. The built-in function of Office 365 allows you to back up to PST, MSG, MBOX, OLM, and EML files. A few Office 365 Backup solutions also have the ability to back up Office 365 mailboxes.

Importance to backup Office 365 mailboxes

The Office 365 platform allows users to save data on the cloud. Cloud data, on the other hand, is open to the public. As a result, it may be vulnerable to unauthorized access and hacking. Furthermore, users may accidentally remove items or close their accounts incorrectly. If your Office 365 mailbox data is lost or erased, there are no alternatives for restoring it.

As a result, to avoid account and data loss, you should back up your Office 365 mailboxes. Office 365 mailbox data is a bit easy to transfer when backed up as PST files.

Methods for taking Office 365 email backup

Office 365 administrators can back up mailboxes using the Content Search eDiscovery technique. It does, however, require a solid knowledge of Office 365 and the Exchange admin center. You should try this method for free Office 365 mailbox export to PST if you're a techie. This method will not work for you if you are a newbie.

  1. Content Search eDiscovery method for backup Office 365 mailboxes
  2. Shoviv Office 365 backup tool

Most businesses and other users have made it a habit to back up their Office 365 emails. It's because the number of ransomware attacks is rapidly increasing. As a result, many experts advise Microsoft 365 administrators to backup Office 365 mailboxes using a third-party application such as the one indicated above instead of using a manual method.

Professional method: Shoviv Office 365 backup tool

Shoviv Office 365 Backup Software is an excellent utility for exporting Office 365 mailboxes to PST and many other file formats. The program is cutting-edge in terms of speed and user-friendly features. This software gets used to restore data from PST and other files into Office 365 mailboxes. At the end of the process, the software generates a thorough report. For Office 365 mailboxes, it is one of the most effective mailbox backup programs.

  • All of the capabilities in the Shoviv Office 365 Backup software get created with user-centric processing in mind. It's designed to be the most effective backup and recovery solution for Office 365 emails.
  • This system gets developed with a simple user interface in mind. A user-friendly interface improves the experience of working with the software.
  • Shoviv Office 365 mailbox backup works asynchronously. It is designed with superior technology so that it can handle numerous chores at once with ease.
  • It can perform multiple tasks at once and restore many mailboxes to Office 365. A trial version is also available to download to test the software's capabilities.
  • You can back up and restore the first 50 items/folders with the software's free trial edition.


This post will show you how to backup Office 365 Mailboxes to PST, MBOX, EML, MSG, OLM, and file types. Only if the user has access to technical information is the manual method practical. Otherwise, use a professional service to export Office 365 Mailbox to PST without any issues.

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